On the surface, cancelling a database may seem like a fairly straight forward process. However, Shapiro believes that cancelling a database “is one of the most difficult tasks performed by a librarian.” Most librarians put a lot of time and effort into selecting the best resources for their patrons. It can be disappointing and librarians may be chagrined when they are forced to eliminate carefully selected electronic resources. It is an unfortunate reality, libraries must make cuts when there are budget shortfalls and declining use of materials.
In order to make an informed decision, librarians
must carefully study usage stats; consult with faculty, students, as well as
vendors. There is also a huge bureaucracy to contend with when deciding which
databases to cancel.
As an alternative to canceling database
subscriptions, Shapiro argues that libraries could negotiate with vendors to
“downgrade databases subscriptions.” He suggests removing high end products with
fancy features to more basic packages. This would be a win-win for libraries
because it will reduce cost and still provide resources to library patrons. Another
option available to libraries would be to “change licensing terms for a given
product where possible from unlimited access to single user access.” These are
great ideas that I was completely unaware of until now. I hope that libraries
are using these and other creative ideas to serve their patrons even in the
midst of financial challenges.
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